Job Details

CDM & Energy Administrator

Description

Purpose of Role & main responsibilities.

Provide Administrative support to both the Director of Energy and the CDM desk.

CDM Desk support:
o Travel coordination for the team, including arranging visas & insurance, etc.
o Marketing & Exhibitions: liaising with event organisers, arranging exhibitions including design, delivery, PR and safe return of equipment, invoicing, exhibition passes and liaising with exhibition sponsors / organisers.
o Maintaining stocks of brochures & marketing materials and distributing as required.
o Legal Documentation, including Brokerage & Confidentiality Agreement and NDA's: drafting, scanning, filing & circulating as required.
o General Secretarial support, including:
o Typing of correspondence as required.
o Maintaining spreadsheets.
o Maintaining filing.
o Maintaining & updating contacts: card scanning & input into Outlook and CRM system.
o Maintaining Global environment mailing list.
o Coordinating weekly conference calls.
o Managing incoming calls & handling queries by phone.
o Coordinating team's regional exhibition programmes / timetables.
o Maintaining contacts for & circulating Emissions secondary CER newsletter and Commodity Options weekly report.
o Expenses.
o Logging credit card expenditure for head of desk, purchase ad hoc client gifts, etc.
o Coordinating and preparing meetings.
o Assisting with recruitment processes.

Director of Energy support:
o Maintaining spreadsheets of Brokerage Agreements.
o Filing.
o Processing Invoices & maintaining trackers.
o General secretarial support.
o Assist with ad hoc project needs, e.g. coordinating set up of desk in Norway.
o Coordinate & manage client Christmas card & gift lists, as well as other important annual events as required.
o Supporting Energy brokers & desk managers with ad hoc secretarial support.

o Any other duties that may reasonably be required.

Knowledge & expertise o 1? 2 years previous administration/secretarial experience.
Experience, qualifications & other specific requirements o A-Levels / Degree qualifications = desirable.
o Excellent Microsoft Office skills (Excel, Word, Outlook).

Additional Skills / expertise
o High degree of accuracy and attention to detail.
o Excellent written and oral communication skills.
o Able to work as part of a team, as well as on own initiative.
o Willing to learn and adapt, with a can do / proactive approach.
o Personable with a friendly, confident and approachable manner, whilst maintaining a high degree of professionalism.
o Able to work in a busy and demanding environment.
o High level of integrity and discretion, handling confidential information.
o Strong work ethic.
o Ability to prioritise a heavy workload in order to meet deadlines and problem solve.
o Ability to liaise with a wide range of people on a variety of levels.
o Strong problem solving skills.